Artscape – America's largest free arts festival – returns August 02 - 04, 2024.

The Baltimore Office of Promotion & The Arts (BOPA) is excited to bring back Artscape for its 40th year! The beloved Baltimore arts festival is where art lovers, families, and tourists come together to celebrate art, culture, and performance! Artscape is proud to showcase artists and makers, live concerts, visual arts experiences, performing arts, fashion designers, kid-focused activities, film, experimental music, comedy, literary arts programming, and culinary delights. We encourage artists and festival goers to embrace Artscape for what it is – a fully accessible, 100% FREE, world-class arts festival – right here in the heart of Baltimore City. Everyone’s invited to Artscape, let's celebrate the arts in Baltimore together! BOPA is seeking a qualified production company to operate festival stage, sound, lighting and video elements. 

(3) Performing Arts Music Stages 

· Audio Production for DJ and Live Music – All stages

· Lighting Production – All stages 

· Video Production – Main Stage

· Backline, Staging, Rigging, Transport, Distro, Labor, Coordination - All Stages

 

Timeline:

· RFP Released: 2/20/24

· Deadline for Proposals: 3/19/24

· Selection: 4/1/24

· Production Plan Deadline: 6/1/24 (unless stated otherwise by BOPA) 

· Event Production Load-In: 7/26/24

· Event Execution: 8/2 – 8/4/24

· Event Production Load-Out: 8/4 – 8/5/24

 

Stage Rentals: 

· QTY (2) SL100 Stageline Mobile Stages (or similar)

· QTY (1) SL320 Stageline Mobile Stage (or similar)

 

Scope of Services:

· Audio - Speaker System, Monitor System, Audio Mix Control, Power/Cable, Distro, Rigging, Standard Backline Equipment 

· Lighting type, rigging, fixtures, atmosphere, control, power/cable, truss

· Video – Display/Projection/LED wall, Processing, Playback, Power/Cable, Rigging

· Stage - transport, construction, labor, barricade

· Transportation Delivery - Truck, Driver

· Labor – Stage Manager, Audio Tech(s), Lighting Tech(s), Backline Tech(s), LED tech, Graphics, Video Operator, Crew Chief, Stagehands

 

Proposal Guidelines: 

 a. Cover Letter: Provide a cover letter introducing your organization, highlighting relevant experience, and expressing interest in the project. 

b. Company Profile: Include a brief overview of your company, including its history, qualifications, and previous experience with similar projects. 

c. Technical Proposal: Present a detailed technical proposal outlining your approach to the project, including equipment recommendations, system design, and any additional services or features you can provide. The City reserves the right to request clarification of information submitted, and to request additional information from any proposer. 

d. Equipment Specifications: Clearly list concert lighting and audio equipment you propose to supply, along with specifications, technical details, and any other pertinent information. Systems proposed should include: ACTIVE Line Array Stereo Sound system for main stage. 

e. Project Timeline: Provide a comprehensive project timeline, including key milestones, installation dates, and estimated completion. 

f. Budget and Cost Breakdown: Present a detailed budget proposal, including the cost of equipment, installation, any necessary permits, and any other associated expenses. Include a clear breakdown of costs to facilitate evaluation. 

g. References: Include a list of references from previous clients for similar projects, along with their contact information.

h. Warranty and Support: Describe the warranty coverage and ongoing support services your company provides for the supplied equipment. 

i. Compliance and Safety: Ensure that all work meets current industry standards including all Federal, State and local rules and regulations. 

j. Insurance: Provide proof of insurance coverage, including general liability, professional liability, and worker's compensation insurance. 

k. Subcontractors: If subcontractors will be involved in the project, clearly state their roles and responsibilities, along with relevant qualifications and references.

L: Proposals must include specs on main stage safety barricades, inclement weather plan, identify (onstage) VIP area, power and control specs, transport delivery vehicle specs, production fee.


AS24 SECURITY (RFP)

ARTSCAPE, one of America’s largest FREE outdoor arts festivals, returns to the historic Mt Vernon of community of Baltimore for its 40th annual year. Attracting 250,000+ attendees over three days, Artscape features a robust schedule of visual and performing arts, vendors, concerts and more.

The Baltimore Office of Promotion & The Arts (BOPA), producer of Artscape, is inviting proposals from qualified security agencies to be part of our upcoming festival event, August 2 - 4, 2024. Agencies licensed, bonded, insured in the State of Maryland are eligible to apply. Agencies must provide work and fee schedules for daytime and overnight, armed and unarmed security staff. Agencies are tasked with maintaining public safety, securing festival assets. All guards must be in strong physical condition, age 18+ with no criminal record. 

 

Service Dates:

· Festival Set Up: July 26 – August 1, 2024

· Festival Operations: August 2 – 4, 2024

· Festival Strike (Breakdown): August 4 – 6, 2024

 

Service Hours:

· 24-hours

 

Description of Duty:

· Follow guidance and directives provided by BOPA and law enforcement

· Maintain a professional appearance and courteous demeanor 

· Employ conflict resolution strategies using a non-physical approach to deter or prevent violence

· Maintain public safety, manage crowd control, monitor activity areas, markets, stages, facilities

· Perform footprint patrols, Secure assets 

· Observe and report suspicious activity, unruly behavior 

· Engage Law Enforcement to address criminal activity

· Utilize Radio Communications to share information to guards and leadership

· Employ measures to restrict Stage, Production, HQ and VIP area access to credentialed persons determined by BOPA.

 

Proposal Requirement:

· Provide qualifications and previous experience with similar projects, references

· Include a company profile and technical outline of security controls, monitoring & surveillance, asset protection 

· Furnish a certificate of insurance, required permits

· Include Certification as registered security personnel with the Maryland State Police. 

· Include request for radios, vehicles (golf carts), description of guard uniforms, badge/credentials

· Participate in walk-through tour of footprint with Festival Director

· Budget Cost estimate 

· Proposed work schedules 

 

Contact: 

Christopher Brooks, Artscape Festival Director

cbrooks@promotionandarts.org

 

 

Artscape – America's largest free arts festival – returns August 02 - 04, 2024.

The Baltimore Office of Promotion & The Arts (BOPA) is excited to bring back Artscape for its 40th year! The beloved Baltimore arts festival is where art lovers, families, and tourists come together to celebrate art, culture, and performance! Artscape is proud to showcase artists and makers, live concerts, visual arts experiences, performing arts, fashion designers, kid-focused activities, film, experimental music, comedy, literary arts programming and culinary delights. We encourage artists and festival goers to embrace Artscape for what it is – a fully accessible, 100% FREE, world-class arts festival – right here in the heart of Baltimore City. Everyone’s invited to Artscape, let's celebrate the arts in Baltimore together! BOPA is seeking a qualified Talent Buyer to help secure music performing artists. 

Talent Buyer: Scope of Work 

Buyer’s primary responsibilities entail, but are not limited to: Main stage music performance - artist talent booking, fee negotiation, backline coordination & procurement, sound, lighting, video production advance coordination, artist travel coordination for Artscape festival, held August 2 - 4, 2024

Additional Responsibilities 

· Work with BOPA to develop list of performing artist headliners for consideration

· Conduct outreach engagement to artist management to determine artist availability & requirements 

· Participate in planning discussions with BOPA and performing artist agents / management

· Work with BOPA to present Artist offers, negotiate artist fees and contracting 

· Perform artist tech, travel, and backline coordination (as needed) 

· Coordinate artist schedules working with BOPA and production contractor 

Timeline:

· Application opens 2/20/24

· Application closes 3/19/24

· Booking Deadline: 5/1/24 (unless stated otherwise in writing by BOPA)

Total Compensation: $10,000.00

Payment One: $5,000 upon execution of Talent Buyer contract

Payment Two: $5,000 upon completion of required services

 



ARTSCAPE 2024:
Food & Beverage Vendors Application
APPLICATION DEADLINE: MARCH 19, 2024.

Artscape – America's largest free arts festival – returns August 02 - 04, 2024.

The Baltimore Office of Promotion & The Arts is excited to bring back Artscape for its 40th year! The beloved Baltimore arts festival is where art lovers, families, and tourists come together to celebrate art, culture, and performance! Artscape is proud to showcase artists and makers, live concerts, visual arts experiences, performing arts, fashion designers, kid-focused activities, film, experimental music, comedy, literary arts programming and culinary delights. We encourage artists and festival goers to embrace Artscape for what it is – a fully accessible, 100% FREE, world-class arts festival – right here in the heart of Baltimore City. Everyone’s invited to Artscape, let's celebrate the arts in Baltimore together


FOOD & BEVERAGE VENDOR
    Artscape is seeking food vendors to create a rich Baltimore food experience for festival goers.  Out-of-staters please note: we have a commitment to local food with at least 95% of food vendors accepted hailing from the state of Maryland.  


FOOD VENDOR PRICING

Vendor Fees per 10x10 space:

Early Bird deadline (May 1, 2024)

 * Grilling Vendors using charcoal/gas grills and/or deep fryers: $1500 per 10'x10' space; $3500 per 10'x20' space.      * Cooking Vendors preparing food on-site with griddles or re-heating: $1000 per 10'x10' space.      * Non-Cooking Vendors offering pre-made items such as sandwiches and salads: $700 per 10'x10' space.      * Packaged/Novelty Food Vendors offering cookies, nuts, desserts, etc.: $500 per 10’x10’ space   (Note – NO COOKING OR ELECTRICAL)      * Food Trucks: $1500

Standard Pricing deadline (June 1, 2024):
     * Grilling Vendors using charcoal/gas grills and/or deep fryers: $2000 per 10'x10' space; $4000 per 10'x20' space.  
     * Cooking Vendors preparing food on-site with griddles or re-heating: $1500 per 10'x10' space.  
     * Non-Cooking Vendors offering pre-made items such as sandwiches and salads: $1200 per 10'x10' space.  
     * Packaged/Novelty Food Vendors offering cookies, nuts, desserts, etc.: $800 per 10’x10’ space
(Note – NO COOKING OR ELECTRICAL)  
     * Food Trucks: $1500
* Artscape prohibits beer, wine or alcohol vendors. Artscape’s beverage program and sales are managed and conducted exclusively through the festival producer, the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.

APPROVED VENDOR RULES AND GUIDELINES
     * Vendors are required to load in and out during festival-approved hours only.
     * Vendors are required to be open for business during all regular hours of Artscape.
     * Space fee, plus a separate refundable clean-up deposit of $150, is due upon acceptance.
     * Vendors may not share, re-sell, or sublet their space.
     * Vendors may only sell approved non-alcoholic beverages (NO GLASS).
     * NO Styrofoam serving or vending containers allowed.  Compostable or recyclable only.
     * Vendors may only use the festival-approved Official Ice Vendor.
 

Insurance: 

Accepted vendors must furnish BOPA with a Certificate of Insurance
     for General Liability ($1,000,000/$2,000,000), by May 1, 2024 (EARLY BIRD) and by June 1, 2024 (Standard application). The certificate needs to name Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore as additional insured, and state that the coverage shall be primary to any insurance coverage held by Baltimore Office Of Promotion & The Arts, Inc., and the Mayor and City Council of Baltimore with respects to acts or omissions of the licensee.
     * Food sold is required to be prepared and sold within the guidelines of the Baltimore City Fire and Health Departments. Your name will be given to the Baltimore City Health Department.
     * Health Department requirements include: 1) hand wash sink with hot water 2) compartment “sink” wash area 3) food is required to be elevated at a minimum of 6” off the ground 4) temporary food permit from the Baltimore City Health Department.
     * Vendors are required to have a Health Department Permit for Artscape posted on-site in their vendor booth/space.
     * All food cooked on premise are required to have a 2A-10BC Portable Fire Extinguisher. Deep Fryers are required to have a Class K extinguisher.
     * Based on location, tenting and signage provided for most cooking vendors.

Parking
     The festival is not able to provide free parking for vendors. Vendors with trucks required to be on-site for production are handled on a case-by-case basis, dependent upon the festival footprint and festival management.
* Artscape takes place rain or shine.
     Submitting an application does not automatically imply acceptance. You will be notified by the selection committee if your application has been approved and accepted, Friday, April 19, 2024  
For more information, or questions, email vendor@artscape,.org

Application Deadline:
    March 19, 2024


Notification of Application Status:
     April 19, 2024


(Accepted Vendors) Signed Contracts Due:
    May 19, 2024


(Accepted Vendors) Payment Due:
    Early Bird: May 1, 2024

  Standard:  June 1, 2024


     (Accepted Vendors) Insurance Due:
    June 1, 2024


Artscape: August 2 - 4, 2024


     Artscape’s Food Vendor Program is a program of the Baltimore Office of Promotion & The Arts, Inc. (BOPA).  Artscape is produced by the Baltimore Office of Promotion & The Arts, Inc. on behalf of the Baltimore Festival of the Arts, Inc.


The Baltimore Office of Promotion & The Arts is a 501 (c) 3 non-profit organization which serves as Baltimore City’s arts council, film office, and events agency. By providing funding and support to artists, arts programs and organizations across the city and producing city-wide large-scale events, BOPA’s goal is to make Baltimore a more vibrant and creative city.

Artscape 

– America's largest free arts festival.

Dates: 

August 2-4, 2024

 
Artscape 40 is Here! 

The Baltimore Office of Promotion & The Arts is celebrating the 40th anniversary of Artscape.  Since its inception, the beloved Baltimore arts festival is where art lovers, families, and tourists come together to celebrate art, culture, and performance and is now the nation's largest outdoor free arts festival.  Artscape 40 is proud to showcase artists and makers, live concerts, visual arts experiences, performing arts, fashion designers, kid-focused activities, film, experimental music, improv and comedy, literary arts programming and culinary delights. We encourage artists and festival goers to embrace Artscape for what it is – a fully accessible, 100% FREE, world-class arts festival – right here in the heart of Baltimore City. Everyone’s invited to Artscape. Let's celebrate the arts in Baltimore together!

ARTSCAPE

Artscape is AMERICA’S LARGEST FREE outdoor arts festival, rocking the cultural heart of Baltimore since 1982. The festival was designed as an Arts Fair that marketed Baltimore as a cultural hub, generated local community support for the arts, and stimulated economic development and investment in the Mt. Vernon/Bolton Hill neighborhood. In 2023, Artscape had a successful return featuring more than 200 artist performers, over 100 visual artists and artisans and two highly successful programs: Project Artscape folding the fashion designers and our new signature Artscape exhibition B23.

Festival Hours
FRIDAY, August 2:  5PM – 10PM FESTIVAL OPERATIONS  9PM - 11PM ARTSCAPE AFTER HOURS
SATURDAY, August 3:  11AM – 3PM MAIN STAGE HOURS   11AM – 11PM FESTIVAL OPERATIONS 9PM - PM        ................................................ARTSCAPE AFTER HOURS
SUNDAY, August 4:  11AM-5PM FESTIVAL OPERATIONS


Festival Location: 

Midtown Baltimore and the Station North Arts & Entertainment District    

About B24 Exhibition
B24 is Artscape’s new signature in-door exhibition featuring the work of the best artists based in Baltimore City and the surrounding region. B23 featured the work of 25 Baltimore based and regional artists.  B23 was juried by Rhea Combs of Black Artist Research Space (BARS), Liz Faust, Independent Curator, and Tod Roulette of Roulette Fine Art (New York).
      Artists can be at any stage of their career post university and can work in any discipline of art including painting, drawing, video, film, glass, textile, photography, light, sound, sculpture, and performance. Artists will be able to submit 5-7 works for consideration.
      The exhibition will be open to the public during Artscape.
 

Notification Date:

Applicants will be notified by May 6, 2024.


Application Materials to Prepare
             1.       Applicants should include 5 images (.jpeg) or videos (.mov or .mp4) or sound-based works (.mp3) of art.  Images should not exceed approximately 3MB and videos or sound-based works should not exceed approximately 200MB.
             2.       Artwork List that includes title, date, medium, dimensions and a description if applicable – please also note on this list whether the artwork samples are available for the exhibition.
             3.       Artist Resume, CV and/or Artist Statement (.doc or .pdf format).


Guidelines
             1.       There are no geographic restrictions for application however Baltimore- based artists are prioritized.
             2.       Artists 18 years and older are eligible to apply.
             3.       Artwork should be dropped off during the “artwork drop-off” period listed on the exhibition timeline and picked up during the listed “artwork pick-up” period.  Artists who cannot meet these timeframes should make every effort to make other arrangements with a friend, colleague or family member.  BOPA does not have the ability to transport artwork.
             4.       Artwork will be insured while it is in BOPA’s possession during installation, exhibition, and deinstallation periods.  Artwork dropped off before the “artwork drop-off” time period or picked up after the “artwork pick-up” time period, is done so at the artist’s risk.  Artwork will not be insured beyond listed installation, exhibition, and deinstallation periods.
             5.        BOPA reserves the right to reproduce images of selected artwork for printed or internet publicity and marketing purposes.
             6.        By submitting an application, you agree to and accept application requirements and guidelines.


Estimated Timeline
Application Deadline: Tuesday, March 19, 2024
Artist Notification: Monday, May 6, 2024
Artwork Drop-off: Friday, July 26 and Saturday, July 27, 2024

Exhibition Artwork Installation: Sunday, July 28 and Monday, July 29, 2024

Exhibition Artwork Deinstallation: Sunday, August 11 and Monday, August 12, 2024

 Exhibition Duration: Friday, August 2 thru Saturday, August 10, 2024
Exhibition Artwork Pick-up: Tuesday, August 13 thru Thursday, August, 15, 2024
 


For More Information

Please contact Public Art and Curation Manager, Kirk Shannon-Butts at KSButts@promotionandarts.org or (410) 752-8632 x4341.

Artscape, America's largest free arts festival, is making its grand return on August 2-4, 2024! We're thrilled to bring back the 40th edition of Artscape. This beloved Baltimore arts festival is where art enthusiasts, families, and tourists come together to celebrate art, culture, and performance!


    Artscape proudly showcases a wide range of creative expressions, including artists and makers, live concerts, visual arts experiences, performing arts, fashion designers, kid-focused activities, film, experimental music, improv and comedy, literary arts programming, and culinary delights. We encourage artists and festivalgoers to embrace Artscape for what it is - a fully accessible, 100% FREE, world-class arts festival - right here in the heart of Baltimore City. Everyone's invited to Artscape, so let's celebrate the arts in Baltimore together!


Project Artscape 2024

Artscape is excited to showcase emerging and professional apparel designers by providing a runway experience to showcase their designs. The goal of this experience is to elevate the Baltimore fashion community by offering an opportunity to reach a broader audience. Designers can choose to show a minimum of 5 looks with a maximum show runtime of 10 minutes. The runway experience will be held at a floor level view.
 

The fusion of Jazz & Fashion

Project Artscape and the Baltimore Jazz Alliance are teaming up to bring the lively energy of live jazz bands to the Project Artscape Experience. 

Designers will collaborate with our live band to create the perfect soundtrack for their show. 

"Lounge areas" surrounding the runway will create a jazz club-like atmosphere. The space will also showcase the history of Baltimore's connection to iconic jazz figures and venues, delving into the fashion and style of the Jazz Era. This partnership aims to unite music and fashion enthusiasts, fostering future collaborations. It will be an immersive experience for designers, musicians, and the audience alike!


Timeline/ Deadlines

Applications Open:  02/21/2024

Application Closing: 03/19/2024

Adjudication: 03/28/2024 – 04/12/2024

Applicants Notified: The week of 04/15/2024


Guidelines/Requirements

  •  Must be an apparel designer.
  • All clothing must be runway ready quality.
  • Must show a collection with a minimum of 5 looks.
  • Designs and show must be appropriate for a family friendly audience.
  • Open to all designers however we encourage Baltimore City designer's to apply.


 

Who Should Apply

We are seeking apparel designers. Designers are not required to fit the "Jazz theme." However we are looking for the following categories of designs:

  • Evening Gowns
  • Tailored Suits 
  • Cocktail Dresses
  • Red Carpet Attire
  • Business Casual Attire


Panel Review

All designer applications are reviewed by a panel of industry experts and creatives within the fashion community.
 

Applicant Responsibility 

All selected applicants will be commissioned $500.00 for their participation. All selected designers are responsible for selecting their own models, hair, make-up and any additional necessities required for their runway experience. ARTSCAPE is responsible for providing the runway, seating promotion and host.    

Model Call

We will be hosting model calls on June 14th, 15th, and 21st from 12pm to 4pm. On July 19th, the model call will be open to all designers. Please note that 4 designers will attend the model call on July 12th, and another 4 designers will attend on July 13th. If you have already selected your models, you may choose not to attend. All models who attend the model calls will have their information saved in our database for designers to review and select.
 

Questions? Contact Devin Shacklett, Programming Coordinator (dshacklett@promotionandarts.org or 410-752-8632.


 


 


 


 


 


 


 

APPLICATION DEADLINE: MARCH 19, 2024.

Artscape – America's largest free arts festival – returns August 02 - 04, 2024.

 The Baltimore Office of Promotion & The Arts is excited to bring back Artscape for its 40th year! The beloved Baltimore arts festival is where art lovers, families, and tourists come together to celebrate art, culture, and performance!  Artscape is proud to showcase artists and makers, live concerts, visual arts experiences, performing arts, fashion designers, kid-focused activities, film, experimental music, comedy, literary arts programming and culinary delights. We encourage artists and festival goers to embrace Artscape for what it is – a fully accessible, 100% FREE, world-class arts festival – right here in the heart of Baltimore City. Everyone’s invited to Artscape, let's celebrate the arts in Baltimore together!

Festival Dates, Hours:

FRIDAY, AUGUST 2   5PM – 10PM FESTIVAL OPERATIONS,  9PM - 11PM ARTSCAPE AFTER HOURS  

SATURDAY, AUGUST 3  11AM – 11PM FESTIVAL OPERATIONS, 9PM - 11PM ARTSCAPE AFTER HOURS   

SUNDAY, AUGST 4  11AM - 5PM FESTIVAL OPERATIONS  
 

LOCAL MUSIC STAGE PERFORMANCES
  Performing Artist DJs and Bands are invited to apply to perform on local stages throughout the festival. All music genres welcome.

HOW TO APPLY: 

create a free Submittable account by clicking the link below. You will be redirected to the application. 

Click on applications: local music stages application.  The link will redirect you to the application form in the Submittable platform. Set up a free account in Submittable to submit your application. 

Application Opens: 2/20/24

Application Deadline: 3/19/24

Notifications: 4/19/24

Application Guideline Criteria

  • Links to music and media content are required. Share links to your music online (bandcamp, soundcloud, apple music, etc.). 
  • Files for download will not be accepted.  
  • Applicants must enter a fee to perform a (60-minute) set "all-inclusive" of stage performance time, travel, accommodations, meal costs. Selected artists will receive 50% of funds upon contract signing, 50% of funds net 30 days of performance.
  • Let us know if you are a cover band or not 
  • Tell us about your music style/genre  
  • Applicants, be advised that Artscape strives to promote Baltimore-based artists
  •  Exclusivity: Performing artist headliners will be required to sign a radius clause, Local stage performing artists will not be required to sign the clause. 
  •  Applicants must provide an input list and stage plot (describe music instrument & equipment inputs/outputs, and diagram outlining location of each performer on stage)
  •   Sound production will be provided by Artscape and will include basic backline (drum set, bass and guitar amps, keyboard and audio monitors with mixes from house mixing console).
  •   BOPA reserves the right to reproduce images of selected artists’ work for printed or internet publicity, catalogue, map or marketing purposes.
  •   Performances that are designed to advertise a commercial product will not be accepted.
  •   By submitting an application, you agree to and accept application requirements and guidelines.
  •   Applications are intended for use by performers themselves, Concert Promoters wishing to participate in Artscape should contact Chris Brooks at cbrooks@promotionandarts.org or 410-752-8632.
  • Clean, radio versions of family-friendly music is required. Artscape is an all-ages community arts festival. 
  • Parking is limited, please carpool, or ride-share if possible. Plan your load-in / set-up / line-check time wisely, parking lots are not adjacent to performing arts stages.

      APPLICANTS MUST COMPLETE ALL FIELDS TO SUBMIT APPLICATION FORM


      For more information regarding the Musical Performance & Concert
     applications for Artscape, please contact Chris Brooks at 410-752-8632 or
     cbrooks@promotionandarts.org.
 

Baltimore Office of Promotion and the Arts: Festivals